Useful information for hiring Babylonia services

Babylonia proposes 5 different copyright licensing packages

It is a very simple formula: the more rights you request; the higher the licensing fee. It is in your best interest to know how the pictures will be used and to only request the rights you actually need.

In all packages (except a Full Copyright Buyout):
These licenses are not transferable and the images may not be sold to or via a third party. In other words, the resale of the images and or the license is not allowed unless stated in writing.

Babylonia's photographers, cameramen and the company itself always keep the “moral” copyright.

They may use any of the images they produce for their own promotional purposes, such as but not limited to: digital and printed materials, portfolios, books, websites, mobile apps, etc., except when pictures contain sensitive or proprietary information.

Terms & Conditions

Unless stated differently in the contract, Babylonia employs a 14-day payment term from the date of the invoice. If you wish to have a longer payment term, please mention it in your request, but note that this will certainly have an impact on the budget.

For assignments exceeding 3.000 €, the client will be requested to make a deposit of 50% of the total amount in advance of the assignment date.

If extensive travel is required, or if any other excessive pre-production expenses are necessary, such as purchasing props, building a set, renting a studio, etc., the client will advance these expenses prior to making the aforesaid arrangements.

Bank transfer fees must be borne by the client. The currency for payment is Euro.

Unless previously negotiated and agreed with the client, Babylonia does not deliver the RAW files of a photo coverage or a photo production.

When budgeting, Babylonia considers the specific tasks related to photography, video or graphic design services only. Any additional expenses such as local transportation, parking, airfare, train fare, car rental, hotels, meals or other unexpected production or logistic related fees will be added to the invoice if not mentioned in the proposal.

Babylonia expects to receive a clear and detailed request, in writing, concerning the assignment, containing all the necessary information to develop the project and successfully meet the client’s needs and expectations.

To avoid unexpected administrative or production requests, the following items may add costs to the final invoice if not mentioned in your original proposal:

·         If you need Babylonia to create a photo-session schedule or other logistical planning, including making travel arrangements, attending meetings, doing location scouting, providing tax certificates and financial statements, acquiring special permits, etc.

These tasks will be considered as “production work” and will be charged at the rate of 120€/hour excluding VAT.

Any unexpected and not previously agreed “production work” will be invoiced at the above rate. 

Babylonia has its contract specifying this agreement.

Babylonia’s contract is ruled by Belgian law under European Union legislation. If you wish to apply another legal agreement for the contractual relationship with Babylonia, depending on the complexity of your document, this may be sent to a lawyer for legal advice. This review of legal documents will be charged at the rate of 200€/hour, excluding VAT.

Babylonia is based in Brussels, Belgium. Unless specifically requested by the client and agreed by Babylonia, Belgian law will govern the agreement. 

The courts of Brussels, Belgium will have exclusive jurisdiction to adjudicate any dispute concerning our working agreement.

The changing of tribunals to another country may impact Babylonia's budget proposal.

Babylonia's photographers and Babylonia company carry standard professional liability insurance. The costs of any additional insurance requested by the client will be added to the invoice.

The mission of Babylonia is to create images or to provide services to meet the client's request by using its professionalism, experience and aesthetic approach. Babylonia is not responsible for the client’s final use of the images. 

Babylonia will not be held liable for any consequences arising from the use or misuse of the images by the client.

Babylonia does not take any liability regarding the infringement of the rights of any person, property or object pictured or filmed during an assignment. The client who requested the photography/video service is responsible for any infringement of the aforementioned rights. Any request to have Babylonia sign a contract that includes a contrary clause will be refused.